01
Pre-Production Coordination
Weeks or months before your event, we coordinate all moving pieces between international headquarters and Japanese production teams, vendors, and partners.
- Initial coordination between international brand HQ and Japanese partners
- Vendor sourcing, negotiation, and contract coordination
- Regular bilingual stakeholder meetings across time zones
- Timeline and logistics management for international shipping and customs
- Quality standard and brand expectation alignment
- Cultural requirement translation and protocol guidance
- Budget coordination and approval workflows
- Pre-event run-throughs and contingency planning
02
Event Execution (On-Site)
During your event, our team serves as on-site directors with decision-making authority, ensuring seamless execution and real-time problem resolution.
- On-site directors present throughout event (1-2+ directors based on scope)
- Real-time bilingual communication and problem-solving
- VIP guest coordination and support
- Vendor and staff coordination during setup, execution, and breakdown
- Cultural protocol guidance for international attendees
- Direct decision-making authority (no delays for translation or approval)
- Client and team assistance throughout event
- Crisis management and contingency execution if needed
03
Post-Event Debrief
After your event concludes, we provide comprehensive documentation and lessons learned to ensure continuous improvement.
- Bilingual debrief session with all stakeholders
- Event summary and documentation
- Lessons learned and recommendations for future events
- Vendor performance evaluation
- Final coordination closure and relationship maintenance
What You Get
- Full bilingual project team from planning through execution
- On-site directors with native-level fluency and cultural expertise
- Decision-making authority (real-time problem solving, no waiting)
- Direct vendor and stakeholder management in both languages
- Cultural protocol guidance for luxury brand standards
- Continuity from first meeting to final debrief (same team throughout)
- Experience with high-profile luxury events (Dior, VCA, Balenciaga)
Small Event
2-3 weeks pre-production
1 day execution
1 on-site director
Example: Boutique exhibition, VIP client dinner, small product launch
Medium Event
4-6 weeks pre-production
2-3 days execution
2 on-site directors
Example: Flagship store opening, jewelry exhibition, multi-day event series
Large Event
6+ weeks pre-production
Multi-day execution
2+ on-site directors
Example: International fashion show (Dior-scale), major brand launch, cultural exhibition
Best For
- Luxury fashion shows and runway events
- High jewelry exhibitions and trunk shows
- Flagship store openings and brand activations
- International product launches in Japanese market
- VIP experiences and exclusive client events
- Cultural exhibitions requiring international coordination